How does a security engineering company effectively handle the problems in security control projects?

What are the problems that have always existed in the safety control project from pre-planning to acceptance? How should the engineering company respond and overcome? The financial turmoil that arose in 2008 caused a severe global economic downturn. Inevitably, the security monitoring industry was also hit. In particular, engineering management that sustains the survival and technological development of the security industry is also being severely tested. In this section, many problems that have existed in the past have been reviewed one by one. Then, how should the engineering company overcome and improve the above issues and enhance its competitiveness?

First, how to define the scale of the monitoring project?

In the past, engineering firms usually used “case size” and “number of systems” to differentiate the size of the project. Twenty years ago, the 3 million yuan security project could be regarded as a major case. However, in recent years, the amount of outsourcing has repeatedly hit new heights. For example, recently the Taipei City Video Surveillance System Center and on-site equipment turnkey project and the “Taipei City Video Surveillance System Dedicated Transmission Network Services Case” had a total of 1.3 billion yuan and 1.1 billion yuan in construction funding. The number of equipment purchased at a single time is even greater. However, there are cases where the amount of equipment used is small but its size cannot be underestimated. Because the project construction materials for such projects often account for 90% of the total project costs, and the equipment only accounts for 10%. Even if the number of construction projects is not as good as the road monitoring case, the construction costs are also considerable. This type of engineering case is mostly based on port security or water conservancy monitoring.

It can be seen from the above that it is not entirely accurate to distinguish the size of the project with the “size of the case’s contracted amount” and “the number of systems”. The differences in the characteristics of various types of safety control projects have made it possible for engineering firms to have different standards in defining the size of cases. Therefore, in addition to the amount of money and the number of equipment to determine the size of the project, many engineering firms are gradually changing the mode of thinking, from the technical level and construction difficulty to define the size of the project. In particular, today's safety control projects have gradually entered the digital network, even if the equipment itself has gradually multi-work, integration efficiency and can be "a multi-purpose", the number of build more and more streamlined, but the cost of wiring, installation, testing The amount of such work is still indispensable and may even be more complicated.

Therefore, in addition to the size and quantity of the construction fee, the project company should also include the profitability, technical level and construction difficulty level as references, and comprehensively define the size of the project.

What should be considered before contracting the project?

Do you think that the opening of the project is the beginning of the project planning? wrong! In fact, it is time to start preparations before contracting the project.

At present, many engineering firms are engaged in business practices, and the acquisition of engineering cases is the most important. At the beginning of the engineering project announcement tendering or planning, all the preparations are considered in terms of budgets, specifications, and the contents of the bills. Only a few engineering chambers will conduct an engineering project. Prior to the negotiation or opening of the bid, the company's internal procurement, financial management, technical engineering, project business, and software and hardware R&D personnel were convened for discussion and coordination. In addition, more engineering chambers of commerce are citing “avoiding business leakage”. Before a case is negotiated or opened, only a few people, such as related businesses and procurement staff, will be involved in preparation or negotiation before making a bid. However, this makes the project The pre-consideration obtained is not sufficient, affecting the follow-up construction results. Therefore, careful engineering considerations must be taken before contracting the project to ensure smooth construction. The following is a discussion of what links an engineer must carefully consider before the project is completed.

Site survey to master the needs of industry

Regardless of private or public works, the project owner must confirm two things before bidding for the contract: Does it have a firm grasp of the project content requirements and environmental characteristics? Is it really on-site to survey and understand the owner's equipment use and project handling habits? (that is, the owner of the main office to make a good job)?

Many of the contractors who have won the bid with the "winning bid for price" issue will not carefully understand the owner's needs and on-site environment, and will only pay attention to the specifications and restrictions. So often after waiting for the bid, only to find that the design is irrational, unable to cooperate and other issues emerge in an endless stream, to adjust or improve it must be more effort.

However, sometimes even if the project owner wishes to survey the site, the owner may also use the grounds of "sensitive to inconvenience" to return the ticket. As a result, the environment and budget planning are intangible, what should I do? Therefore, it is necessary to establish an engineering PR with the organizer by telephone or simple visit beforehand. After you have played an interview, you will find that during the bid opening process, the organizer will usually be more friendly to you and easier to accept your company’s idea. If the contractor completely ignores this stage, the budget price it grabs will certainly not be accurate, and it will be relatively difficult to control the bidding space and the success of the bid.

Complete cost considerations

Safety Control Engineering often occurs after the business personnel retrieves the invoice or retrieves the details of the customer's needs. They then bury their heads in the production of an estimate or the unit price of the analysis standard. They do not discuss with the material procurement or construction site management personnel, and propose a complete concept based on the overall concept of the project. Expense costs and expenses. Therefore, it often leads to delays in project progress or even inability to complete such issues.

Based on past experience, the five important costs that are easily overlooked by contractors are: overtime costs, transportation costs, interest expense accruals accumulated for the project, special operating expenses, and administrative internal processing costs. The cost of operating expenses for special equipment and administrative internal processing costs are often the parts that novice contractors frequently underestimate because they do not understand the operating environment, and they are also the main cause of operating losses. Of course, even if they are veterans of engineering, they cannot ignore these small places. Otherwise, they may be slightly careless and may face the situation of early termination or closure of the factory.

Prudent risk assessment

Similar engineering projects are performed by similarly sized engineering companies. A successful completion of one project and a delay in the suspension of the other have two very different situations. The key to affecting the construction process and reversing the results lies in the risk assessment before the project is contracted. Therefore, before an engineering project needs to be implemented, it should first assume that the following risks may occur:

. System Architecture Feasibility: The common situation is that the planning does not match the on-site requirements.

. Construction technical difficulty: Lack of risk arising from prior survey.

. Poor quality of equipment: The risk of substituting with substandard goods (that is, when there are no specific restrictions, the manufacturer often replaces some insignificant engineering equipment items with those products that meet the specifications with cost considerations) is the most common.

. Poor corporate finances: The phenomenon that common contractors close down halfway.

. Poor environmental conditions for the owners: The special environment will expose the engineers to more tests and expenditures.

. Engineering safety: Cables, equipment, or implements are vulnerable to theft.

If these risks are not assessed in advance, then during the construction period, it will often bring you “shock education”.

3. What are the problems after the project has been acquired?

After completing the pre-consideration of a well-developed project contract and entering the stage of obtaining the project, what problems may it face?

Equipment sent for verification

The first step for an engineering firm to obtain a project contract is to submit a review approval process for the procurement equipment, because all equipment and system architectures and construction methods of the line are closely related. However, when conducting equipment review, it often encounters some problems. The most common problem is the format of the examination form and the inconsistency of the fields, which makes it possible to completely explain the difference. At the same time, due to the differences in specifications and functional statements, the review or supervision personnel cannot compare and check the delays. In addition, the equipment review process is often caused by differences between the original design and the winning bidder, resulting in different equipment used; or the mutual recognition and the different ways of expression, resulting in both sides in the review and comparison, the emergence of each statement or controversy.

Therefore, in addition to patience and communication with the owner or supervisor, the engineering firm should also provide detailed supplementary information and supporting documentation. At the same time, the responsible review personnel must possess system and equipment knowledge in order to increase the chance of obtaining the bid. In addition, the contractor must also pay attention to the agreement with the industry on the wording and wording of the specifications, and avoid the controversy that arises from the testing and acceptance process due to the lack of attention to the original equipment.

Construction plan

Prior to the implementation of the project, the project construction plan should be drafted and approved according to the actual time schedule. The complete construction plan must include the system overview, manpower and equipment configuration planning, construction method steps and quality control methods. At the same time, the schedule management and safety management and other operating methods shall be described in the plan as common follow-up between the owner and the project owner. Construction basis. However, there are also many hidden problems. For example, the construction methods, equipment, or steps stated in the construction plan should all be considered after understanding the overall project, but if the project manager does not understand the equipment materials, site conditions and the needs of the industry, the proposed construction method and Steps must be easy to mistake. Not only does the supervisor or owner see the strength of the project management and planning, but it will also have a serious impact on the implementation of the overall project.

Construction drawing production

In contract and management engineering, common construction drawings and site conditions are very different. The reason is that many engineering projects have no physical subject matter at the time of design. They can be used for actual planning and comparison. Therefore, it is easy to cause situations in which "ideal" and "reality" do not match. In order to avoid the above conditions, the contractor must examine the site environment and status before drawing a complete construction drawing.

Contract and duration

Many of the internal control project companies in the company's internal control project management and project management implementation unit "one person number one, each blowing each tone" status. However, the lack of coordination between the two, the end of their own governance, is that project management personnel do not understand the details of contract terms and owner preferences, it is easy to deviate from the scope of business commitment to the owners; and business units do not understand the progress of the project and rights and obligations, once the project quality or Errors in progress have become the trigger for engineering disputes and may not even be accepted. Therefore, during the project contracting stage, the engineering company must pay special attention to preventing these problems so that the safety control project can have a “good start”.

IV. How to deal with emergencies in the project implementation stage?

At the implementation stage of the project, the engineering chamber of commerce began to face many practical and technical emergencies, roughly as follows:

Equipment entry inspection failed

In general, prior to the implementation of the project, the equipment may first travel on the site after being confirmed by the owner or supervisor, and the contractor may also first receive the project equipment and working capital. However, if a problem occurs and it is not handled properly, it will affect the overall progress of the project and the overall operation, so we must not neglect the process of equipment entry inspection. The manufacturer shall submit the detailed details of the standard order or materials for review, check it item by item, and obtain the approval of the owner and the supervisory personnel before entering the market to ensure that the equipment used is correct.

Incomplete equipment preparation

During construction, equipment preparation and incomplete material allocation often occur. The reason is that when technicians prepare equipment and materials, they usually rely on rules of thumb, but experience is often very flexible. If people lack communication or double confirmation with each other, they are prone to poor preparation. For example, I often hear "I thought you would bring, so I didn't prepare anymore," or "This tool is all in your custody. How do I know you didn't bring it?" The lack of tools and materials, as well as the remote location of the workers’ status, the accumulated construction period and transportation costs are considerable. Therefore, the project owner should formulate a set of pre-departure inspections and thoroughly implement controls to avoid unnecessary increases. the cost of.

Pipeline and line interface cannot match

Large-scale project cases are usually contracted by several subcontractors. Therefore, in the execution of projects, problems often arise due to lack of coordination or system differences between subcontractors, resulting in inconsistencies in interfaces. This indirectly leads to material waste, work delays, and delays. The influence of manpower dispatching disorder and so on, also makes the original part of the project can become profitable and extra expenses. In fact, as long as the engineering responsible personnel are in the project implementation stage, do a good job of horizontal and vertical interface coordination and construction drawing diagrams on the construction site (this is a kind of engineering professional behavior. Do the inspections of the pipeline construction drawings of each system to see if there is conflict or not? "Figures") operations can avoid problems.

Project implementation detail standardization

Each construction company must have standardized operating procedures and methods that have been accumulated based on experience during construction.

However, due to the lack of careful construction of the equipment by the engineering and technical personnel themselves, and the lack of prudent demand for self and subcontractors, many problems have arisen, including the different ways of fixing the lines, the differences in the appearance of joints, and the inconsistent standardization of line colors. In addition, especially in the power, network and control line coding, if you have not contacted the regular electrician law and the manufacturer who has not obtained the basic license, it is easier to make mistakes, and pay the cost of replacement, replacement, repairs, and so on.

Project Execution Security and Program Management

The first task of the engineering company in carrying out project management is to emphasize good site safety management and procedural arrangements. Sometimes, the project owner often fails to notice the sequence of work items and the procedural arrangement, and it first finds out that the equipment of the main cabinet has been installed. Only when the line is unable to go to the cabinet, the problem must be revisited. Another example is the loss of equipment and equipment, will affect the construction progress, so the site safety management and public relations in order to ensure the safety of equipment; more importantly, the operators themselves must face the safety of site operations, and have a good site safety management concepts and procedures Ability to arrange to avoid losses.

Lack of project execution record habits

In public works, it is common to see supervising workers or supervising workers carrying cameras, notebooks, and whiteboards to and from the site. The public works project will strictly require the contractor to perform photographing work. The private project will provide data archiving. Although taking photographs during construction is both troublesome and time-consuming, it is very important because when there is a dispute in the project, photos and records can help the manufacturers and owners to clarify the responsibility.

Fifth, how to finish the project completion stage?

At the stage of the completion of the project, what problems will the engineering company encounter? How to solve?

After the completion of the project, the owner changed the terms of the promissory notes and the acceptance test of the contents of the public works contract. There are more or less reasonable and unreasonable conditions. For example, "construction according to the plan, but according to the actual needs of the site and changes in supervision opinions, the manufacturer shall not object to", in order to avoid the owner after the completion of the proposed construction change requirements, the contractor can prepare the history of the previous survey process, the contents of the resolution , To determine whether the owner of the construction change needs, whether the project is responsible for the project.

The end of the project with the manufacturers failed

There are too many public projects in Taiwan in the final stage of implementation, and there is a situation in which the company is shut down or canceled due to lack of financial resources. There are also contracted equipment and equipment are completed, but before the completion of the project, the project recovery is too slow and the funds are too slow. Turnaround failed. Therefore, the contractor must be able to handle the problem. Therefore, the project company should thoroughly evaluate the company’s creditworthiness and project execution strength beforehand, and do a good job in the contracting basis to minimize the damage. At the same time, the engineering company should also require the executive personnel to have a keen observation and judgment in the project. Or on the site, if there is any abnormal state with the manufacturer, it should immediately respond to the company. The company should also pay attention to the information and respond immediately.

Thoroughly master the construction process to avoid problems

In order to avoid problems in engineering construction, resulting in failure to complete or check, the contractor or system integrator must have an engineering project management mechanism. First of all, it is necessary to create a project summary book to analyze the opportunities and benefits of project contracting and contracting cases, and assess risks. After obtaining the unanimous agreement of the participating engineering personnel in the project summary book, once the laborer agrees to undertake the contract, the work branch structure (WBS) shall be performed to accurately list the engineering work items and classifications of the project case. When the construction plan is executed, the worksheet problem can be further tabulated into a pre-job list (BOA). The pre-fixed worksheet identifies the pre-problems that each work will generate and should be rectified. Let engineering problems be controlled and managed one by one. Then according to the worksheets and pre-question tables, develop and follow the Gantt Chart system in the eyes of the WS Office Project or general project managers to make it easier for the project managers to deal with the entire project. Things, time, problem control.

If the project company can follow the above-mentioned steps and implement it in a timely manner, it is believed that the project will be more handy when it is implemented, and it will also be able to thoroughly solve the complicated engineering problems.